A SMOOTH TRIAL JOURNEY FOR

PATIENTS, SITES AND SPONSORS

Control the controllables. ProofPilot empowers Sponsors with the industry's first end-to-end Clinical Experience Platform (CXP). From Recruitment & Retention to Conduct & Communication, Sponsors will alleviate Patient & Site burden through a seamless engagement that is reflective of their brand.

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FOR PATIENTS MAKE IT EASY

Recruit, engage and support patients on every step of their journey

Clinical Trial Websites
and Patient Pre-Screeners
ProofPilot _ Website Imagery 2026_Enrollment Clinical Trial Websites

Level up Your Digital Presence

Raise trial awareness with the industry's most scalable, cost-effective platform. Prequalify and connect patients effortlessly from internal or external recruitment sources. 

Patient Alerts and
Site Scheduler
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Accelerate Referral Conversion

Improve conversions from referral to randomization by 356% by allowing patients to book their first site call online. Enable patients to register for alerts about upcoming trials, new sites, and more.

Patient Engagement
ProofPilot _ Website Imagery 2026_Engagement Patient Engagement

A Digital Concierge for Patients 

Maintain engagement throughout recruitment and study conduct with precision-targeted, DEI-appropriate content, coordination of tasks, tech, and logistics, creating an easy trial experience for each patient.

FOR SITES RELIEVE BURDEN

Simplify the most complex studies to improve site compliance and satisfaction

Staff Training
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Certified Site Training

Equip your sites with structured, accessible, site-specific training, including customizable documents, videos, and offline learning. 

Referral Board
and Notifications
ProofPilot _ Website Imagery 2026_Enrollment Recruitment Tech

Manage, Update, and Collaborate on Referrals

Enable sites to manage referrals with an automated status engine, ensuring accurate, timely reporting through real-time ITR sync and interactive dashboards for comprehensive campaign and KPI tracking.

Site Docs & Updates
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Enable Flawless Study Conduct​

Integrated, digital workflows incorporating all Visit specific instructions, footnotes and microlearning. Serve up relevant 3rd party tech at the right time and alleviate the pain points of tech proliferation

Secure Site Chat
ProofPilot _ Website Imagery 2026_Engagement Site Engagement

Finally, Effective Real-Time Communication

Get rid of the snarl of email. Activate real-time, compliant chat between sites and study teams. Create group chats, set notification preferences, and archive easily to TMF.

FOR SPONSORS ENSURE STUDY SUCCESS

If you Measure the right things you can Manage the right things.

Sponsor Dashboard
ProofPilot _ Website Imagery 2026_Analytics Sponsor Dash

Performance Metrics from Every Angle

Use real-time dashboards and reports to evaluate metrics by study, site, and demographics for informed decision-making on performance.

Recruitment Analytics
ProofPilot _ Website Imagery 2026_Analytics Recruitment

Maximize Your ROI

Track patient attrition, redirect referrals to top sites, reallocate spend to effective channels, and ensure fair recruitment costs.

Site Insights
ProofPilot _ Website Imagery 2026_Analytics Site Insights

Fix Operational Issues Before It’s Too Late

Gain unprecedented insight into daily site operations and content engagement for your trial, ensuring proper sponsor support, enabling flawless execution.

SECURITY AND COMPILANCE

At ProofPilot, we prioritize the security and privacy of your data. Our platform is designed to meet the highest industry standards for data protection and compliance, ensuring that your clinical trials are conducted with the utmost integrity and reliability.

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ProofPilot is fully compliant with global regulatory requirements for the security of clinical trial data, including CCPA, CFR Part 11, GDPR,  GXP, HIPAA and SOC2 Type 1.

 

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ProofPilot stays abreast of emerging threats and enhanced security and privacy capabilities to ensure compliance with the latest requirements and industry standards.

RECRUITMENT PARTNERS

We partner with a selection of leading recruitment partners to ensure your trials reach the right patients at the right time. Our recruitment partners help increase patient engagement, streamline referral processes, and reduce dropout rates.

A sample of our partners:

 

eTMF & IRT Integrations

Our platform integrates several eTMF and IRT partners. A sample of each is available upon request.

 

 

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